Friday, May 21, 2010

Numerals versus words, Part IV: When to make exceptions

It's time to wrap up this series with a quick look at why the rules alone are sometimes a bit insufficient. At these times, a less strict judgment is in order.

Now don't be put off by this idea. After spending three previous posts (The Basics, Context, and Names) learning the rules, we're not throwing them out the window. Those rules are enough to answer the vast majority of your questions about whether to use a word or an Arabic numeral. Just be prepared for those odd times that the nature of the content demands a little different approach.

This situation often happens when more than one figure of the same type is quoted, but some of them fall on a different side of the rule from the others. Let's use a hypothetical medical study to demonstrate:
In the first round of clinical testing, only 8 of the 200 participants responded positively to the drug. But in the second round, which differed only by a modest increase in dosage, 151 participants were completely cured of all symptoms while the remaining 49 showed markedly decreased symptoms.
In the case above, a rule is bent in order to achieve consistency, appropriate emphasis, and easy readability. If a very strict interpretation of the rule were followed instead, the numbers (8, 200, 151, and 49) would be harder to find, compare, and interpret because some of them would be lost among other words:
(according to Chicago Manual of Style's rule to spell out numbers under 100)
In the first round of clinical testing, only eight of the 200 participants responded positively to the drug. But in the second round, which differed only by a modest increase in dosage, 151 participants were completely cured of all symptoms while the remaining forty-nine showed markedly decreased symptoms.

(according to AP Stylebook's rule to spell out numbers under 10)
In the first round of clinical testing, only eight of the 200 participants responded positively to the drug. But in the second round, which differed only by a modest increase in dosage, 151 participants were completely cured of all symptoms while the remaining 49 showed markedly decreased symptoms. 
Again, these kinds of judgment calls will be rare for many writers. Unless you deal with lots of numbers in text, you may not have to go beyond the rules at all. But if you find it necessary to wiggle the rules in order to create a clearer representation of your ideas, don't feel bad about it. All major style guides acknowledge the necessity for exceptions at those times.

Readers, chime in. Where have you seen exceptions to numbers rules exercised? Also, as this is the last planned installment of the numbers series, please speak up if there's a finer number question you'd like to see explained in full instead of glossed over. I will certainly revisit the topic at your request.

4 comments:

  1. Here's a comment from Jerry received via email:

    "[Some people] insist[s] that the current year is PROPERLY spoken as 'twenty ten' rather than 'two thousand ten'....Back in 1996 I would never have considered saying 'one thousand nine hundred ninety-six' when describing that year but then everyone I had ever known existed only during that 1000-year period and the 'nineteen' portion of the year was simply commonplace and understood by all. Now, since most of us are living in two different millennia, the importance of properly stating a given year has far more significance."

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  2. Thanks for your comment, Jerry!

    The "Year Twenty-x" vs. "Year Two thousand-x" question is one I hadn't considered before. And strangely, we're already ten years into this group of years, yet I don't recall seeing the issue addressed in any other language article or forum before now. (I have, however, seen *many* discussions around what to call 2000-2010 year group--the Zeroes, the Aughts, the Naughts, etc. No clear consensus has been reached.) Just goes to prove once again that our language can't be be pinned down. We think we have it under control, and then Father Time comes along and tosses a new and oddly-named millenium on us!

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  3. AnnaLisa,

    This is an excellent topic.

    I follow the AP Style and type out numbers under 10. You are correct...the inconsistency is confusing and bending the rule makes perfects sense for readability and consistency.

    I write quite a few 'tips' pages and most of those tips are titled '8 Tips to...' or '5 Tips to..." Even though writing 'Eight Tips to..' is correct, it just does not have the impact that using the number in the title offers. I can get people to read my tips if they are numbered but not if they are lettered.

    Thanks for the conversation!

    Janine Gregor
    Virtual Assistant
    www.YourVirtualWizard.com

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  4. Thanks for your comment, Janine, and please accept my apology for the long delay in responding.

    You've cited an excellent example of rule-bending that makes good sense. Headlines march to a different beat than content, and headlines with numbers are no exception. You're absolutely right: "5 tips..." is the far more eye-catching, immediate, and straightforward choice, and headlines MUST be all three to be effective.

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Thanks for joining the conversation!